How to Fill Out the W-8BEN Tax Form for Print on Demand Sites

print on demand tax forms and information

Ah tax forms, one of those annoying administrative tasks we have to do to sell artwork online through Print on Demand websites.

Many U.S. based Print on Demand companies, like Zazzle, require a W-8BEN tax form to be filled out and submitted in order for payments to be processed. This form can be confusing, and if you don’t submit it or fill it out properly your royalties can be subject to a whopping 30% withholding tax!

As long as you live in a country that has an income tax treaty with the U.S. (such as Canada) you do not need to pay this withholding tax, or may have to pay a reduced withholding tax. Here is a short list of countries with tax treaties with the U.S. and their withholding amounts. A more comprehensive list can be found on the IRS website.

To get started, you will have to download the W-8BEN form from the IRS website.

Below I have provided an example of how to fill out the form as a Canadian.

how to fill out us tax withholding W-8BEN form

Things to note:

  • The SIN number (Line 6) is the same as a U.S. Social Security Number. I am assuming most countries have an equivalent personal identification number for tax purposes.
  • The ____% rate of withholding (Line 10) may differ depending on the withholding tax rate of your resident country. This is where you will use the list provided at the link above.

I hope this guide will be helpful to those of you who are getting started selling your art through Print on Demand websites and are required to submit this form.

Let me know your thoughts or questions be leaving a comment below.

Cheers!

Julie

Looking for more information about selling your art through Print on Demand sites? Check out these posts!

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Selling your Art on POD Websites: TeePublic Edition

Selling your art on POD websites Redbubble edition (1)

I’ve recently started selling my designs on a new Print On Demand website, called TeePublic.  So far I have made a couple of sales and so I wanted to share with you all my experiences. Read on to find out more about selling art on TeePublic and see if it might work for you!

Open a free TeePublic store and start selling your artwork and making $ today!

First Impressions

  • This POD is very T-shirt focused (it is TeePublic after all).
  • Prices are comparatively very reasonable.  Maybe your friends/family won’t pay $30 for your t-shirt but they might be willing to pay $14!
  • Caters to branded and/or fan art.  (Personally I avoid this because I’m not willing to have my stuff taken down due to copyright infringement)
  • Punny and funny designs also seem to do well.

Ease of Upload

  • Very quick and simple uploading process.  Few steps.
  • Intuitive tagging (suggestions come up even before you start typing)!
  • Must use a .png image for the t-shirts (ie. no background).
  • You can upload patterns for some products like pillows or totes, but you can only use one version of the image, you can’t upload a different file for the t-shirt (so in that case there would be no t-shirt for that design).
  • As mentioned above, there is no ability to upload multiple versions of the same design to suit a different product type, so keep this in mind.
  • You can resize and centre your design easily.

Storefront

  • Pretty basic. Focus is on the design and T-shirts.
  • No models, just images of the products by themselves.

Here is a screenshot of my store front:

teepublic home page

T-shirt product page display:

tea pot head tshirt teepublic

Products and Pricing

  • A fairly small range of products but they are quite affordable.
  • Basic t-shirts are $14 for the first 3 days after upload, then they go up to $20.
  • T-shirts go on sale for $14 at least 1x per month. (Other products go on sale too)
  • A wide variety of shirt styles including hoodies and kids’ clothing are available.
  • They also have stickers, totes, tapestries, phone cases, mugs, pillows, notebooks and prints.
  • Prices in USD.

Shipping

  • Starts at $5.99 to the U.S. and Canada.

Payment

  • Paypal or Payoneer payment options.
  • Paid monthly on the 15th for previous month’s earnings.
  • Affiliate program available, but you have to apply.
  • They also have a “refer an artist” program, where you can potentially get paid if you refer someone to open a store and they make sales.

Community

  • There is a Facebook group but it isn’t very active.
  • No obvious forum.
  • Ability to follow other designers but not to like their individual works.  Less sense of community than other platforms such as Zazzle or Redbubble.

Promotional Tools

  • You will get an e-mail once a month or so letting you know about upcoming sales.
  • In this email are links to download various advertisement templates catered to different social media platforms, which can be used and edited in Photoshop.
  • Teepublic advertises their top design picks on the homepage and through e-mail campaigns so if you can get noticed by them, they’ll do the work for you!

Summary

  • If your work is very graphic, and especially if you do fan art, TeePublic could be a great option for you.
  • Their website and uploading process is simple and easy to use.
  • Their affordable prices, especially $14 T-shirts, is an excellent way to entice buyers.

So, what are you waiting for?

Check out TeePublic today and let me know what your thoughts and experiences are in the comments below!

 

Cheers,

 

Julie